Managing training and skills across multiple spreadsheets quickly becomes unmanageable – especially with blended roles, frequent role changes, and evolving requirements. ActOn Systems created a centralised training and skills management system that automatically maintains training plans and skills matrices.
The Challenge
Before the system, training data was:
- Spread across spreadsheets and documents
- Manually maintained
- Difficult to update consistently
- Frequently outdated
This caused:
- Unreliable skills matrices
- High admin workload
- Poor visibility of training gaps
- Risk during audits
- Difficulty managing blended roles
The process relied heavily on individual effort.
The Solution
ActOn Systems built a structured training platform centred on role definitions and training plans.
Core features included:
- Master training plans for each role
- Employees assigned roles or blended roles
- Automatic skills matrix generation
- Live visibility of training status
- Central source of truth for all training records
The system ensures training requirements and records are always current.
The Impact
- Automatic skills matrices always up to date
- Centralised training records
- Reduced admin workload
- Better visibility of training gaps
- Accurate blended-role tracking
- The organisation now has full confidence in its training and competency data.
